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Board Briefing  ·  2026

AI at Every Desk —
Built on Our Own ERP.

A plan to bring AI into every office department — starting with Accounting and HR — to cut workload, tighten management, and lower cost. Built on a platform we own.

Presented toBoard of Management
StatusAccounting & HR — ready to deploy
Running cost≈ SGD 730–1,230 / yr
The Strategy

Integrate AI at every office department.

We start where the return is certain — and build on a platform we control, so every step after gets easier.

🎯
Start Here
Accounting & HR first
The two functions the GM manages directly — so the automation is understood in depth, not guessed at. Proven first, then extended department by department.
🏗
The Foundation
A home-made ERP
Building our own ERP is what makes AI integration easy. One platform we own — no vendor lock-in — so each new AI capability plugs straight in.
This is not about replacing people with software. It is about giving every department an AI co-worker on a system built around the way we actually work.
Already Achieved — Awaiting Deploy

Accounting & HR automation is built. And it works.

Both are complete and tested — only deployment remains. The measured result: up to 60% less manual workload.

✓  With ERP + AI
60%
workload reduction — achieved, not projected
  • Data entry automated end-to-end
  • Reconciliation, VAT & reports generated by AI
  • Payroll, attendance & contracts in one HR system
  • Procedures preserved — and improved
Loose AI tools only
~30%
the ceiling without a platform to hold it together
  • AI available but disconnected
  • Manual reconciliation persists
  • No cross-department reporting
  • Cannot scale as the company grows
The work is done. Pressing "deploy" turns a proven 60% saving into daily reality.
What the Freed Time Buys

A 60% cut frees real capacity — we choose growth first.

Freed-up hours are an opportunity, not automatically a headcount cut. We have options, and we pursue them in order.

Preferred
📈
Chase sales opportunity
Redirect freed hours to finding and winning client work — turning saved cost into new revenue.
Preferred
🤝
Assist the project team
Strengthen delivery, quality control, and site support where the company earns its reputation.
Last Resort
⚖️
Reduce up to 2 roles
Only if every productive option is exhausted. Each role ≈ VND 15m/month + insurance.
≈ SGD 10,000 / yr each
Redundancy is not the plan. It is the last option, taken only after sales and project uses of the freed time have been fully explored.
Immediate Savings

Costs that disappear on day one.

Before any restructuring — and independent of any headcount decision — moving to our ERP removes recurring costs straight away.

💻
Licence Avoided
HR software fees — gone
Our ERP replaces the current HR package. No annual licence, no per-seat charges, no forced upgrades.
≈ SGD 2,500 / year saved
🖨️
Paperless
Printing — ink & paper
Digital approvals, e-signatures, and centralized documents cut day-to-day printing to near zero.
≈ SGD 2,000–3,000 / year saved
Certain and immediate: roughly SGD 5,000 a year removed the moment we switch — no restructuring required.
Rethinking Fixed Costs

When work moves online, the company bus can retire.

With the ERP, coordination and paperwork happen online — reducing the daily need for the shuttle. Target: phase it out within one year.

🧑‍✈️
Driver + 22% insurance
VND 14m / month wage plus statutory insurance.
≈ SGD 10,000 / yr
⛽
Fuel
Daily running cost across the year.
VND 150m / yr  ·  ≈ SGD 7,700
🔧
Repair & maintenance
Servicing, parts, and upkeep.
VND 150m / yr  ·  ≈ SGD 7,700
One fixed cost of ≈ SGD 25,000 / year — removable within 12 months as operations move online.
Why the Platform Matters

The ERP is the stepping stone to everything next.

It is not just software. It is the foundation that makes each future improvement fast, cheap, and possible.

⚡
Latest AI, immediately
Each new advance in AI plugs straight into a platform that already holds our data.
🧩
Everyone in one place
One system for all departments — tighter, better, and more visible management.
🔁
Automation everywhere
Accounting & HR are proven. Other departments need more study before deploy — but the result is achievable.
🎓
Low learning curve
Light to learn for everyone — and tailored for the board so there is almost no learning curve at all.
🪶
Lightweight, scales without limit
Runs light and grows with the company — capacity expands with AI, not with headcount.
💸
No licence fees
Self-hosted and owned by us — no per-seat charges. The only outlay is a small running cost (server, domain, AI usage).
Safety & Trust

Your data is safer here than anywhere it lives today.

Backed up every day to four independent destinations — and reviewed for security to a standard that is hard to beat.

☁️
Server's own cloud
On-platform daily snapshot
🅶
Google
Independent off-site copy
💻
GM's PC
Local copy under our control
🗄️
Second cloud
A fully separate provider
≈ 0%
Chance of data loss
Four daily copies across four destinations — loss would require all of them to fail at once.
🛡️
Security reviewed by Fable 5
Hardened and audited to a standard that is hard to beat — access-controlled and company-owned.
The Numbers

What this saves — every year.

HR software licence avoided immediately
SGD 2,500
Printing — ink & paper avoided immediately
SGD 2,500
Company bus phased out within 12 months
SGD 25,000
Direct savings — locked in no headcount change needed
≈ SGD 30,000 / yr
Optional — up to 2 roles last resort only
up to SGD 20,000
Less — running cost domain SGD 30 · server SGD 200 · AI usage SGD 500–1,000
− SGD 730–1,230
Up to SGD 50,000 / yr

Total potential saving — against a full running cost of only ~SGD 730–1,230 / yr, and no licence fees. Freed time also lets the team study open-source design tools (Blender, SketchUp alternatives), trimming future software spend further.

Beyond Savings — Growth

A company that can sell in more than one way.

Freed capacity lets us build capabilities we have never had — and reduce reliance on the GM for every deal.

📣
Automate marketing
A steady presence and lead generation that runs continuously — without adding headcount.
🚀
Enable the sales team
Give salespeople the tools, data, and time to open and close business independently.
🎨
Retrain accounts staff
Move freed accounting capacity into project assistance and customer care — focused on residential clients, our familiar base.
B2B across other brands is a longer road — the company isn't organized for it yet, and today's work comes from familiar customers Mr Yong acquired. The goal now: flexible sales streams, not a single point of dependence on the GM.
Why This Matters

For the better of the company — not out of convenience.

I can already automate most of my own work with AI. Integrating it company-wide changes nothing for me personally. I am proposing it for one reason: it makes the company better.

Procedure
Better process
Consistent, transparent workflows that hold up as the company grows and people change.
Quality
Higher standard
Objective measurement, fewer errors, and management by data instead of intuition.
Cost
Lower & leaner
Up to SGD 50,000/year saved against a ~SGD 1,000/year running cost — capacity redirected to growth.
Ready Now

Accounting and HR are built and ready to deploy today. Everything after builds on that foundation — one department at a time.